Grey Bruce Youth Soccer League Constitution
BY-LAWS as of September 8, 2002
ARTICLE 1 - NAME
| 1.1 |
The name of the organization shall be the “Grey-Bruce Youth Soccer League” hereinafter referred to as “the League”, which shall be affiliated to the Ontario Soccer Association and the South-West Regional Soccer Association. |
ARTICLE 2 - OBJECTIVES
| 2.1 |
To promote, develop and govern the game of soccer for the member clubs involved in the League. |
| 2.1.1 |
To provide scheduled competition in each age division of soccer as required by its members. |
| 2.1.2 |
To admit properly registered teams from active and associate member clubs in centres with a population base of no more than ten thousand (10,000) people. |
| 2.1.3 |
To admit teams from associate member clubs in centres with a population over ten thousand (10,000) who request to participate in the League. |
ARTICLE 3 - ORGANIZATION
| 3.1 |
The League shall be composed of members as hereinafter set out, and shall be managed by an Executive as stated in these By-Laws. |
| 3.2 |
A Board of Directors made up of one (1) representative from each member club or their designate shall govern the League. |
ARTICLE 4 - MEMBERSHIP
| 4.1 |
The League shall be composed of the following categories of Members. |
| 4.1.1 |
Active membership shall consist of all properly constituted recreational clubs that have been accepted into the League by a two-thirds (2/3) majority vote of active member clubs present at the Annual General Meeting. |
| 4.1.2 |
Associate membership shall be open to all properly constituted recreational clubs that wish to have teams participate within the League on a yearly basis. |
| 4.2 |
Application for active membership to the League shall be made annually on a form provided by the League. |
| 4.2.1 |
The Board of Directors at any general meeting of the League may grant associate membership by way of a two-thirds (2/3) majority vote. |
| 4.3 |
All active and associate member clubs and their teams shall comply with the rules and regulations of the League as laid down in the Constitution and By-Laws. |
| 4.4 |
Active memberships may be revoked by the League with a two-thirds (2/3) majority vote of active member clubs present at the Annual General Meeting. |
| 4.4.1 |
Membership fees may only be returned at the discretion of the Board of Directors. |
ARTICLE 5 - MEMBERSHIP FEES
| 5.1 |
Annual membership fees shall be established by a majority of votes present at the Annual General Meeting of the League. |
| 5.1.1 |
Payment of the membership fees shall be by reduction of each clubs’ performance bond by the amount of the newly set fee. |
| 5.2 |
A refundable Performance Bond will be posted with the League by each club represented to play in the League. The amount of the bond shall be ONE HUNDRED DOLLARS ($100.00) PER CLUB. If any team withdraws after commitment to the League, the club they represent could forfeit their bond as well as be subject to other disciplinary action at the discretion of the Board of Directors. |
| 5.2.1 |
If a club’s bond is reduced due to penalties levied by the Board, it must be replenished to its original amount within five (5) days of notification. |
| 5.2.1.1 |
The exception to Article 5.2.1 shall be when a performance bond is reduced due to annual membership fees. The club has until the next general meeting to replenish the bond. |
| 5.2.2 |
The bond is to be paid to the League Treasurer by cheque separate to any other monies owed to the League. |
| 5.2.3 |
This bond will remain with the League for the duration of the time the club is involved with the League. |
ARTICLE 6 - REPRESENTATION
| 6.1 |
All active and associate member clubs will supply a written copy of the names, addresses and telephone numbers of their current Executives to the Grey-Bruce Youth Soccer League. |
ARTICLE 7 - ANNUAL GENERAL MEETING
| 7.1 |
The order of business at the Annual General Meeting shall be:
i) Roll Call
ii) Minutes of previous AGM
iii) President’s Report
iv) Treasurer’s Report
v) Auditor’s Report
vi) Appointment of the Auditors
vii) Committee Reports
viii) Unfinished Business
ix) Amendments to the Constitution
x) Election of the Executive
xi) New Business
xii) Adjournment
|
| 7.1.1 |
The Annual General Meeting of the League shall be held no later than November 30th of each calendar year. All active and associate members shall receive fourteen (14) days clear notice of the date, time and place of the AGM. |
ARTICLE 8 - SPECIAL GENERAL MEETING
| 8.1 |
A Special General Meeting may be called if a majority of active and associate member clubs request such a meeting in writing. |
| 8.2 |
Only the business for which the meeting was called will be dealt with at such a meeting except with the unanimous consent of those present. |
| 8.3 |
All active and associate member clubs shall receive seven (7) days clear notice of the date, time and location of any Special General Meeting. |
ARTICLE 9 - RULES OF ORDER
| 9.1 |
All meetings of the League shall be conducted in accordance with Robert’s Rules of Order insofar as they may apply. |
ARTICLE 10 - PRESIDING OFFICER
| 10.1 |
The President shall preside at all General Meetings of the League, and in his/her absence the Vice-President shall take the chair. The absence of both of these officers shall require a selection by the Board of a pro tem Presiding Officer |
ARTICLE 11 - QUORUM
| 11.1 |
Two thirds (2/3) of eligible votes of the member clubs shall form a quorum at all General Meetings. |
ARTICLE 12 - VOTING
| 12.1 |
One (1) attending delegate from each active member club shall be allowed to cast a single vote on any one (1) motion brought before the League at General Meetings. |
| 12.2 |
Voting by proxy shall not be permitted. |
| 12.3 |
At all meetings of the League voting shall be by a show of hands, unless a poll is requested. Decisions on motions brought before the League hall be reached by a simple majority, unless otherwise required by the By-Laws of the League. |
| 12.3.1 |
In the event that a vote results in a tie, the active motion is defeated. |
| 12.3.2 |
If a poll is required, an appointed scrutineer shall total the votes and report the result to the Presiding Officer, who shall announce the results to the assembly for record. |
ARTICLE 13 - DELEGATES TO GENERAL MEETINGS
| 13.1 |
Each active member club shall be entitled to one (1) delegate who may introduce, debate and vote on any matter deemed relevant to the business of the League. |
| 13.2 |
Each member of the Executive may introduce and debate any matter deemed relevant to the business of the League, but shall not vote. |
| 13.3 |
Each associate member may introduce and debate any matter deemed relevant to the business of the League, but shall not vote. |
| 13.4 |
An active member club unable to send representation to any League meeting must contact an Executive Member of the League who is planning on attending and have them convey the club’s regrets. |
| 13.4.1 |
Any active member club failing to properly convey regrets shall be fined twenty-five dollars ($25.00). |
| 13.5 |
Any active member club failing to provide representation to two (2) consecutive League meetings shall be fined twenty-five dollars ($25.00). |
ARTICLE 14 - THE EXECUTIVE
| 14.1 |
The business of the League shall be conducted by an Executive comprised of the President, Vice-President, Secretary, Treasurer, League Registrar and the Referee-In-Chief. |
| 14.2 |
The election of the Executive shall be done with a simple majority of votes cast to elect at the League’s Annual General Meeting. |
| 14.3 |
Positions on the Executive shall carry a term of one year. |
| 14.3.1 |
No person shall hold the same Executive office for longer than three (3) consecutive years. |
| 14.4 |
Any decision made by a member of the Executive with regards to any business of the League shall be subject to the scrutiny and approval of the Board of Directors. |
ARTICLE 15 - MEETINGS OF THE EXECUTIVE
| 15.1 |
The Executive may meet without the presence of the Directors. The purpose of such meetings shall be to conduct League business which does not require voting decisions by the Board of Directors. |
ARTICLE 16 - MEMBERS OF THE EXECUTIVE
| 16.1 |
The President shall preside at all meetings of the League. He/she shall represent the League and act as spokesperson for the League at all times unless the responsibility is delegated. He/she will act as a signing officer. |
| 16.2 |
The Vice-President shall, in the absence of the President, preside at meetings of the League and shall otherwise assist the President, wherever possible, in the administration of the League. He/she will act as a signing officer. |
| 16.3 |
The Secretary shall give notice of all League meetings to persons entitled thereto. He/she shall attend all such meetings and shall record the minutes. He/she shall see that copies of these minutes are provided to each of the Executive and all member clubs. He/she will be the custodian of the League minutes and correspondence files. |
| 16.4 |
The Treasurer shall keep full and accurate accounts of receipts and disbursements in books belonging to the League in the League bank account. This person also acts as a signing officer under the guidance of the Executive. |
| 16.5 |
The
League Registrar shall be responsible for gathering and maintaining current rosters of registered teams from the member clubs. He/she shall also be responsible for maintaining the statistics for all divisions that are required to submit game sheets to the League during the current season. |
| 16.6 |
The Referee-In-Chief shall be responsible for keeping a current list of all registered referees used by the member clubs of the League. He/she will act as a guiding voice when representatives of member clubs bring questions or concerns regarding rules of soccer before the League. He/she shall also assist the member clubs with organizing and scheduling of any clinics necessary for the advancement and development of any current or future referees within the League. |
ARTICLE 17 - VACANCIES
| 17.1 |
The office of a member of the Executive shall be vacated upon:
|
| 17.1.1 |
Resignation in writing. |
| 17.1.2 |
If he/she becomes incapable of performing the business of the League. |
| 17.1.3 |
If he/she is removed by resolution of the League for good and sufficient cause. |
| 17.2 |
Should a vacancy occur on the Executive during a term of office or during elections, the Executive will have the authority to appoint an interim replacement for the remainder of that term of office. |
| 17.2.1 |
The Board shall vote for approval of the selected interim replacement officer at the next General Meeting. |
| ARTICLE 18 - AUDITOR |
| 18.1 |
All Active Member delegates attending the Annual General Meeting shall appoint an Auditor for the next fiscal year. |
| 18.2 |
The Auditor shall be responsible for scrutinizing the League books one (1) month prior to the Annual General Meeting and report their findings to the League at the AGM. |
ARTICLE 19 - STANDING COMMITTEES
| 19.1 |
The League may constitute such committees as it deems necessary to ensure the efficient administration of its affairs, including: |
| 19.2
|
Standing Committee of League Convenors |
| 19.2.1
|
The League Directors shall appoint a standing committee of one (1) convenor for each age division. |
| 19.2.2
|
The committee shall oversee the preparation of all League schedules for the regular season and any playoffs that are required. |
| 19.2.3 |
The
committee shall assist the League Registrar with keeping results and updating standings of the divisions. |
| 19.3 |
Standing Committee for Mini Soccer |
| 19.3.1
|
The
committee for Mini Soccer shall be made up of one (1) representative from each Active Member club that normally registers mini soccer teams with the League. |
| 19.3.2 |
The committee shall oversee the rules and guidelines of mini soccer and their maintenance. All rules and decisions made by the committee shall be reported to the League by the committee chair at regular League meetings. |
ARTICLE 20 - DISCIPLINE
| 20.1 |
All discipline of players, clubs or team officials reported for misconduct shall be under the control of the South-West Regional Soccer Association, except as otherwise stipulated, with right of appeal to the Ontario Soccer Association. |
| 20.2 |
Cases involving physical assault of a game official shall be handled as per OSA Rules and Regulations. |
ARTICLE 21 - OTHER REGULATIONS
| 21.1 |
The
League may modify, add or delete any rules and regulations by way of a majority vote at any League meeting. Clubs not in attendance will be notified of any changes within fourteen (14) days. |
| 21.2
|
The League may impose other regulatory measures as it deems necessary for the efficient administration of the playing structure of the game within its jurisdiction. |
| 21.3 |
In any matter not covered under the League Constitution or Rules and Regulations, the provisions of the OSA Constitution, Player Policies and Procedures shall govern. |
| 21.4 |
No such regulation may violate the individual’s rights and freedom, except as may be required to protect the rights and freedom of any individual and ensure the stability of the basic structure of the game. |
ARTICLE 22 - AMENDMENTS TO THE CONSTITUTION
| 22.1 |
All proposed amendments to the By-Laws are to be forwarded in writing to the League Secretary and all Active and Associate Member clubs, not later than the last day of September, immediately prior to the Annual General Meeting. |
| 22.2 |
Amendments to the By-Laws shall require a majority vote of two-thirds (2/3) of the Active Member clubs present at the Annual General Meeting, unless otherwise required by Corporation Laws. |
| 22.3 |
A Special General Meeting may be called to deal with any proposed amendment to the By-Laws. |
